Relationship Do we have a prior relationship, or is this fully cold? Timeline Is the turnaround realistic for a genuine, considered response? Criteria Do the decision criteria read like our strengths, or like a specific competitor's spec sheet? Budget Is funded budget confirmed, or is this exploratory pricing research? Fit Can we honestly meet the mandatory requirements, not just the nice‑to‑haves? Win theme Can we articulate, right now, why we specifically should win this?

Requirement ID → Requirement text (their wording) → Response (Full / Partial / Not met) → Answer, written to persuade not just comply → Win theme it supports → Owner → Reviewed by someone else before submission.